PROCEDURE FOR IMPARTIALITY COMMITTEE

Establishment of Committee

The Impartiality committee is formed as per the requirement of the of the standards ISO/IEC 17021-1:2015.
The basic intent of forming the committee is to safeguard the impartiality along with the other interest of the organisation.
The committee is formed with the following members:

• Director Certifications
• Operations Manager (Non-Voting Members)
• Marketing Manager (Non Voting Members)
• Administration Manager (Non Voting Members)

Minimum Five of the following:

• Representative office bearer of the national level industrial organization.
• Representative office bearer of the state/District level industrial organization.
• Retired senior most gazetted departmental head from Government/Public limited Company.
• Any administrative government officer of the rank of IAS or IPS.
• Any Engineering Graduate with minimum 15 years of work experience in public sector units or in a unit with minimum 100 employee’s strength.
• A Registered Chartered Accountant.
• Manager of a Nationalized Bank.
• A Representative of Clients.
• Development officer of Insurance Company.
• Registered Lead Auditor with 15 years of experience.
• Graduate Engineer with 5-8 years experience & Lead auditor and has to be a member of CC committee.

Functioning

The Impartiality committee is meeting in the month of June every year. But the meeting can be called in-between if required by the Top management of the CERTINOVA.

The meeting will be conducted at Certinova Management office or the venue as decided by CERTINOVA.

The notice is issued two week in advance to every committee member to plan their schedule.

QUORRUM OF MEETING

1. To assist in developing new policies related to impartiality of its certifications activity to be discussed along with the review suitability of the existing one.
2. Review & verification adequate arrangements and financial status.
3. To discuss the financial evaluation and source of income for the smooth operations of CERTINOVA and promotional activities for improvements.
4. To review any financial crunch or loss should not pressure to compromise the impartiality of the certification ethics.
5. To counteract any tendency on the part of certification body to allow commercial or other considerations to prevent the consistent objective provision of certification activity.
6. To advise on matters affecting confidence in certifications, including openness and public perception.
7. Review certification decision-making processes of the certification body.
8. Review of the implementation of the policies and procedure established for certification committee.

For changing the structure of the Committee, a meeting will be called and voting will be done. Only voting members will vote and select or reject the application of the new member. Maximum voting will be considered the final decision for restructuring of the Impartiality committee.

All members required for meeting shall be physically present; if it is not possible for anybody, the meeting details is submitted to him through mail or courier and he can submit his acceptance, comment or suggestion through mail to the management representative within 15 working days.

Records of the meeting will be kept in hard copy by the Management representative; copies will be circulated either in soft or hard format to each member.

Report of the review meeting submitted to Top management of Certinova by Management representative.

These committees shall be free from any commercial, financial and other pressure that might influence decisions.

Although this committee cannot represent every interest, a certification body should identify and invite key interests. Such interests may include: clients of the certification body, customers of organizations whose management systems are certified, representatives of industry trade associations, representatives of governmental regulatory bodies or other governmental services, or representatives of non-governmental organizations, including consumer organizations.